Asset Bank automatically records information about user activities, for example when a user searches for, views, uploads and downloads assets. The Reports section allows admin users to access this information and can be found by clicking on the 'Reports' link in the admin menu.

Various reports are available, which show this information broken down in a number of ways. Before viewing each report you have to specify a date range, over which the report will be run. Once you have specified the report you want and the date range, you can either view the report immediately (by clicking the 'View report' button) or you can schedule the report.

Thumbnails
You can control whether asset thumbnails are shown in the reports featuring assets by changing application setting show-thumbnails-in-asset-reports to true or false.

Usage Reports

Usage reports provide a detailed overview of how the system is being used. From here you can find out the most popular item in Asset Bank, calculated by how many times it has been viewed or downloaded, which can be further organised by user and group. You can also find out how many uploads different users are performing.

Search Reports

These reports are useful for gauging what search terms users are using to find items, and the success rate of searches.

A grouped report will display the frequency of different search terms to enable you to see the most popular searches. You can filter your results to display only successful or only failed searches.

You may specify a date range to further refine your results. If you don't, the system will return all the data available.

Asset Reports

Asset reports provide details of the items that exist in the system. There are the following types of asset report:

• Assets by Category - This returns all the items in the system organised by category. You can order the data by a given attribute if you require, but a suitable attribute must have been set up (in the Attributes section of the admin area) for this to work.
• Assets by Date - specify a date range and choose whether you want to see items that were uploaded, created or modified in this date range.
• Duplicate Assets - This looks at the file sizes and file names of assets to uncover any potential  duplicate asset. This report gives you the option to select and delete the assets that are found.
• Items by Popularity - An easy way to see the most (and least) popular assets in the system in terms of both number of downloads and number of views.

Audit Reports

Audit reports enable you to trace a specific users' use of the system. There are two report options in this section...

Audit Log Report:

This report gives a detailed list of audit log transactions constrained to the specified date period. Audit log transactions include details of things like users uploading assets, asset deletions, asset changes etc. The report can be limited to the transactions for a particular username or IP address.

User Login Report: 

This report details, for a given date period, the user's that have logged in to the system and the date and time that they logged in. The report can be downloaded as a tab delimited file.