From the Groups page, click the 'access levels' link next to one of the groups to view and modify the access levels for that group.

This takes you to an Edit Group page displaying the current permissions configuration that group relating to all access levels in the system.

Note: memebers or more than one group will inherit the most open permissions of each. As all registered users are members of the '*Logged In Users' Group, they will all inherit these permissions by default.

The various permissions you can set are defined as follows:

Download Permissions:

• 0 = None: users in this group cannot view assets marked with this Access Level, unless the assets are also marked with an an Access Level that the user does have permission to see.

• 1 = View: users in this group can see assets marked with this access level. They cannot download, add or edit assets marked with this access level.

• 2 = Download after approval: users in this group can request approval to download assets marked with this access level. If approval is granted, by an admin user or approver user, they can then download the assets.

• 3 = Download: users in this group can download assets marked with this access level without requesting permission.

• 4 = Approve downloads: users in this group will be able to approve downloads for assets in the relevant access level that it is ticked for. If these users also have 'Recieves Alerts' ticked in their profile, then they will receive an email alert when approval is needed. Note, if you do not have any groups configured to approve uploads or downloads then Admin users will fulfill this role. If you set up a group to handle this, then Admin users will not be notifed via email.

Upload Permissions:

• 1 = Upload (requires approval): users in this group can add assets to this Access Level, however the items have to be checked and approved by an admin or approver user before they are visible to non-admin users.

• 2 = Upload (without approval): users in this group can upload assets to this Access Level, without the need for approval, i.e. the asset will be live immediately.

• 3 = Edit (requires approval): users in this group can edit (but not delete) assets in this Access Level. This creates a new version that needs to be approved by the relevant admin or approver user before it replaces the existing asset.

• 4 = Edit (without approval): users in this group can edit (but not delete) assets in this Access Level without the need for approval.

• 5 = Delete: users in this group can delete assets marked with Access Level.

• 6 = Upload, Edit, Delete, Approve: users in this group can upload, edit and delete without the need for approval. They can also approve assets that have been uploaded, edited or have been requested for download (for this Access Level). This permission is useful if you want to have users that can approve assets but to whom you do not want to grant full administrator rights.

Advanced Permissions:

• 1 = Advanced download: if this is checked then users in this group will see the ‘Advanced Download' tab. This includes the ability to download a copy of the original file, re-size or crop before download. Uncheck this if you want to hide this tab from users in this group, for example if you want them to be able to download only predefined sizes from the ‘Quick Download' tab.

• 2 = Download originals: if this is checked then users in this group will see the ‘Download original' button on the Download page, i.e. they will be able to download a cop y of the original source file. By default this should be set for groups who have download permissions.

• 3 = Requires approval for high-res: if this is checked the users in this group will require permission from an admin user before they can download a high resolution version of the asset (assuming the asset is an image). 

Example, Logged in Users Group

In the example below, there are 3 access levels in the system: 'Universal', 'Restricted' and 'Free':

Lets say we want any assets in the 'Free' access level (highlighted) to be downloadable by any logged in user. To achieve this we simply set the download permission for that access level to 3. We don't however want logged in users to be able to upload assets to this access level so we do not tick any Upload Permissions. We have also ticked Advanced Permission Key 1 and 2 as we want to give these users the freedom to download a copy of the original file and to be able to use the Advanced Download options.

Opening your Asset Bank up to the public

Another example is when you want users to be able to access your Asset Bank without having to register and log in. To achieve this you need to change the download permissions of the special *Public group:

Any assets in the ‘universal‘ access level will be visible to anyone, without having to log in.

If you make sure that for the *Public group there is permission to view (i.e. permission 1) at least one access level then users coming to the site will see the home page without having to log in. You cannot set upload permissions for the *Public group because a user must be registered to be able to add an asset to the system.