By default, Asset Bank is configured so that new users who register in the application have to be approved before they can log in. If this is not required, the need for approval can be turned off by setting users-can-register-without-approval to false. If approval is disabled, it is possible for admin users to be sent an email every time a new user registered, which is done by setting send-admin-user-reg-emails to true.

If approval is turned off, the user will receive an email confirming their registration, and can access Asset Bank straight away. If approval is enabled, admin users will receive an email alerting them to the registration. In both cases the emails that are sent can be customised in the Admin > Content area.

If users do require approval, this can be done from the Admin > Approve Users page. This page lists users who have registered and have not yet been approved, along with the date on which they registered and the organisation to which they belong if they entered one during registration

In this case, there are 3 users awaiting approval

Click on the ‘view' link next to a user to view the Approve User page.

Approve User

This page allows you to approve or reject users who have registered with Asset Bank but have not yet been approved or rejected. You can set the user's permissions by choosing access levels for them, and optionally set their expiry date, after which they will no longer be able to log in.

You can also choose to send the user an email to inform them of their approval or rejection. (Note that you can control the default value of this option by setting notify-user-on-update-default to true or false.)

If you do sent the user an email during approval, you can choose to have Asset Bank generate a password for them which will be included in the email. If not, you will have to enter a password for the user yourself.

If sending an email, you may also include a personal message to the user that will be included at the bottom of the email.

Once you choose to approve the user they will be able to log in; rejected users will not, and wil be removed from the list of unapproved users.

Use the dropdown (circled above) to approve or reject the user.